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Executive Assistant: 26-01015

Waltham, MA

Posted: 04/07/2026 Job Category: Administrative, Clerical & Support Job Number: 26-01015 Country: US

Job Description

Primary Skills: Executive Assistant (Expert), Outlook (Advanced), Travel (Intermediate), Meeting (Intermediate), Calendar (Advanced)
Contract Type:  W2 Only
Duration:  8 months with possible extension
Location: Remote (#LI-Remote)
Pay Range: $59-$64/hr
#LP

Job Summary:

We are seeking a proactive and highly skilled Executive Assistant to support senior leadership in an energetic, fast-paced environment. The ideal candidate will manage comprehensive travel arrangements, oversee in-office meeting logistics, and handle expense reporting with utmost accuracy. You will also coordinate with other Executive Assistants and work closely with various levels of internal management and external agencies.

Key Responsibilities:

  • Manage end-to-end travel arrangements for senior leaders including flights, hotels, car rentals, and visa procurements.
  • Handle in-office meeting logistics including agenda alignment, room coordination, and catering needs.
  • Timely submission of expense reports and managing receipts.
  • Collaborate effectively with other Executive Assistants.
  • Maintain a high level of confidentiality, discernment, and judgment.
Must-Have Skills:
  • Excellent multitasking and calendar management capabilities.
  • Superior communication skills across all company levels.
  • Proactive work ethic with the ability to anticipate needs.
Industry Experience:

Experience in administrative roles within corporate environments is essential.

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About Waltham, MA

Discover exciting job opportunities in the vibrant area surrounding Waltham, Massachusetts! Known for its rich history, picturesque scenery, and bustling economy, Waltham offers job seekers a unique blend of innovation and tradition. Home to renowned universities, cutting-edge technology companies, and a thriving cultural scene, this city has something for everyone. Explore job listings in this region and unlock the door to a career filled with growth, charm, and endless possibilities. From strolling along the Charles River to catching a game at Fenway Park, there's no shortage of enchanting experiences waiting for you in the Waltham area. Start your job search today and embark on a rewarding career journey in one of the most inviting locations in the Northeast.